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SCOT FAQ

If you would like to register, there are six steps:

1. Find out which CmiA supply chain level corresponds to your company. 

Please note that the first supply chain level is decisive for registration
Choose the registration guideline of your first production unit.

Example for vertical integrated companies:
Company produces and sells fabrics and garments → register as a fabric producer
Company buys cotton, sells yarns and fabrics → register as a spinning mill

Cotton Trader: buys cotton and sells cotton (please refer to: “Registration process: Cotton Trader”)

Spinning Mill: buys cotton and sells yarns (Registration Guideline)

Yarn Trader/Yarn Dye House: purchases and sells yarns (Registration Guideline)

Fabric Producer: purchases yarns and sells fabrics externally (Registration Guideline)

Fabric Trader/Fabric Dye House: purchases and sells fabrics (please refer to: “Registration process: Fabric Trader/Fabric Dye House”)

Garment Producer:  purchases fabrics/yarns, produces finished products and sells it to a retailer/brand or an importer/exporter (Registration Guideline)

Importer: buys finished products from supplier and sells them to retailers/brands (please refer to: “Registration process: Importer”)

2. Use the right registration guideline for your level.  

3. Register online: https://scot.cottonmadeinafrica.org/users/register using registration code provided in relevant registration guideline. If your company is a spinning mill a proof of a CmiA cotton purchase first is mandatory! Upload the respective document during registration (please refer to: “Registration process: Spinning Mill”)

4. When receiving the confirmation e-mail please contact the Helpdesk accordingly → mail@scotsupport-dss.atlassian.net 

5. Depending on your supply chain level, you will receive an invoice and will transfer the fees (please refer to: “Fees”). Please let us know beforehand if you would like to make payment in USD.

6. After payment is on our account, your company will receive a registration number or membership number (Link: FAQ membership/certificate) and SCOT account details. Your company will also be listed on our website. 
If your costumers want to see a proof of registration, they can check online at: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx if your membership is valid.

Cotton Trader: buys cotton and sells cotton
Spinning Mill: buys cotton and sells yarns 
Yarn Trader/Yarn Dye House: purchases and sells yarns 
Fabric Producer: purchases yarns and sells fabrics 
Fabric Trader/Fabric Dye House: purchases and sells fabrics externally
Garment Producer: purchases fabrics/yarns, produces finished products and sells it to a retailer/brand or an importer/exporter
Importer: buys finished products from garment producer and sells them to retailers/brands 

Please note that the first supply chain level is decisive for registration. 
Choose the category of your first production unit.

Please note that the first supply chain level is decisive for registration
Choose the registration guideline of your first production unit.

Example for vertical integrated companies:
Company produces and sells fabrics and garments → register as a fabric producer
Company buys cotton, sells yarns and fabrics →  register as a spinning mill

Cotton Trader: buys cotton and sells cotton (please refer to: “Registration process: Cotton Trader”)

Spinning Mill: buys cotton and sells yarns (Registration Guideline

Yarn Trader/Yarn Dye House: purchases and sells yarns (Registration Guideline )

Fabric Producer: purchases yarns and sells fabrics externally (Registration Guideline

Fabric Trader/Fabric Dye House: purchases and sells fabrics (please refer to: “Registration process: Fabric Trader/Fabric Dye House”)

Garment Producer:  purchases fabrics/yarns, produces finished products and sells it to a retailer/brand or an importer/exporter (Registration Guideline

Importer: buys finished products from supplier and sells them to retailers/brands (please refer to: “Registration process: Importer”)

After your online registration, it takes 3 to 14 working days (Mon-Fr) to receive your membership or registration number and SCOT account details. The duration of the process depends on your supply chain level and how long it takes for your bank to transfer the fees (please refer to: “Fees”).
Please note, for a spinning mill registration hand-in of a CmiA cotton purchase document is mandatory (please refer to: “Registration process: Spinning Mill”).

Please note that the first supply chain level is decisive for registration. 
Choose the registration guideline of your first production unit.

Example for vertical integrated companies:
Company produces fabrics, sells fabrics externally and sells garments → register as a fabric producer
Company buys cotton, sells yarns and produces fabrics → register as a spinning mill

Spinning Mill: buys cotton and sells yarns (Registration Guideline

Yarn Trader/Yarn Dye House: purchases and sells yarns (Registration Guideline )

Fabric Producer: purchases yarns and sells fabrics externally (Registration Guideline

Fabric Trader/Fabric Dye House: purchases and sells fabrics (please refer to: “Registration process: Fabric Trader/Fabric Dye House”)

Garment Producer:  purchases fabrics/yarns, produces finished products and sells it to a retailer/brand or an importer/exporter (Registration Guideline)

Until now it is only possible to pay via bank transfer. However, it is possible to pay in US dollars. Please contact the helpdesk: mail@scotsupport-dss.atlassian.net after you registered online.
 

Please note that all CmiA supply chain partners must be registered with CmiA. Please advise them to register here or to contact the helpdesk: mail@scotsupport-dss.atlassian.net.

Please check which entity you would like to register (please refer to: “Which CmiA supply chain level corresponds to our company?”) and then contact the helpdesk: mail@scotsupport-dss.atlassian.net.

If you just want to add another unit under same company name, the additional unit can be added under existing registration/membership number. Amended fees might occur.

If you want to add another company from your group (separate company, different locations) a separate registration with CmiA is required. 

Yes, this is possible. Please remember to use the invoice number as a reference. Otherwise, we will not be able to retrace that this payment is from your company.

If you would like to register your company as a spinning mill, there are five steps:

1. Do you buy cotton and sell yarn? If yes, please continue and read the registration guideline  for spinning mills.

If you have more than one supply chain level refer to “Registration process: General Questions → Which CmiA supply chain level corresponds to our company?”.

2. It is mandatory to provide a proof of a CmiA Cotton purchase to the helpdesk  (mail@scotsupport-dss.atlassian.net). There are four requirements for this: 
•    It needs to be clearly stated that it is CmiA cotton so that we can see that you bought CmiA cotton. 
•    The contract must not be older than one year
•    Please also check and confirm that the contract was not used and entered to the BCI Platform. 
•    Ask your Cotton Trader to enter the contract in SCOT when finalizing the online registration. Only then you have a start balance in SCOT.

3. After we confirmed the proof of cotton purchase, register online using the registration code provided in respective guideline. When receiving the confirmation e-mail please contact the Helpdesk accordingly.  

4. After receiving your document and your registration, we will send you an invoice for annual membership fee. Please let us know beforehand if you would like to make payment in USD. You will then transfer the fees to us. 

5. After payment is on our account, you will receive a CmiA certificate valid for one year and will be listed as a CmiA supplier here: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx. Apart from that we will approve your SCOT account and you can start working with CmiA and SCOT. 

If your customers want to see a proof of registration, they can check online at: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx if your membership is valid.

The registration code can be found in the registration guideline. Please refer to “How do we register as a spinning mill?.

Yes, spinning mills will receive a certificate valid for one year and a registration number. If your costumers want to see another proof of your registration, they can check online at: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx if your membership is valid.

Please note that the first supply chain level is decisive for registration. 
Choose the registration guideline of your first production unit.

Example for vertical integrated companies:
Company produces and sells fabrics and garments → register as a fabric producer
Company buys cotton, sells yarns and fabrics → register as a spinning mill

Spinning Mill: buys cotton and sells yarns (Registration Guideline

Yarn Trader/Yarn Dye House: purchases and sells yarns (Registration Guideline )

Fabric Producer: purchases yarns and sells fabrics (Registration Guideline

Fabric Trader/Fabric Dye House: purchases and sells fabrics (please refer to: “Registration process: Fabric Trader/Fabric Dye House”)

Garment Producer:  purchases fabrics/yarns, produces finished products and sells it to a retailer/brand or an importer/exporter (Registration Guideline

If your company is producing yarns and fabric/garments please register with entity ‘Spinning Mill’.

The CmiA office will get back to you as soon as payment is on our account. We will send you certificate, registration number as well as SCOT account details.
Please note that payment proof from you bank will not speed up the process.

The cotton trader can enter sales transaction to spinning mill’s SCOT account when online registration has been finished.

If you would like to register as a yarn Trader/Dye House, there are five steps:

1. Do you purchases and sells yarns? If yes, please continue and read the registration guideline  for yarn trader/dye house.

If you have more than one supply chain level refer to “Registration process: General Questions → Which CmiA supply chain level corresponds to our company?”.

2. Register online: https://scot.cottonmadeinafrica.org/users/register using the registration code provided in the respective guideline

3. When receiving the confirmation e-mail please contact the Helpdesk accordingly → mail@scotsupport-dss.atlassian.net

4. As a next step, you will receive an invoice for annual membership fee. Please let us know beforehand if you would like to make payment in USD. Please transfer the fees to our bank account.

5. After payment is on our account, we will send you a membership number (Link: FAQ membership number) valid for one year and SCOT account details
Your company is also listed on our website. If your costumers want to see a proof of registration, they can check online at: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx if your membership is valid.

The registration code can be found in the registration guideline. Please refer to “How do we register our company as a yarn trader/yarn dye house?”.

No, since 2021 only spinning mills will receive a certificate. You will receive a membership number valid for one year and a SCOT account
If your costumers want to see another proof of registration, they can check online at: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx if your membership is valid.

Please note that the first supply chain level is decisive for registration. 
Choose the registration guideline of your first production unit.

Example for vertical integrated companies:
Company produces and sells fabrics and garments → register as a fabric producer
Company buys cotton, sells yarns and fabrics →  register as a spinning mill.

Spinning Mill: buys cotton and sells yarns (Registration Guideline

Yarn Trader/Yarn Dye House: purchases and sells yarns (Registration Guideline )

Fabric Producer: purchases yarns and sells fabrics (Registration Guideline

Fabric Trader/Fabric Dye House: purchases and sells fabrics (please refer to: “Registration process: Fabric Trader/Fabric Dye House”)

Garment Producer:  purchases fabrics/yarns, produces finished products and sells it to a retailer/brand or an importer/exporter (Registration Guideline

If your company is producing fabric and garments, please register with entity “Fabric Producer” (Please refer to: “How do we register our company as a fabric producer/mill?”).

The CmiA office will get back to you as soon as payment is on account. Please note that payment proof from you bank will not speed up the process.

If you would like to register your company as a fabric producer, there are five steps:

1. Do you purchase yarns and sell fabric? If yes, please continue and read the registration guideline for fabric producers. 

If you have more than one supply chain level refer to “Registration process: General Questions → Which CmiA supply chain level corresponds to our company?”.

2. Register online: https://scot.cottonmadeinafrica.org/users/register using the registration code provided in respective guideline

3. When receiving the confirmation e-mail please contact the Helpdesk accordingly →  mail@scotsupport-dss.atlassian.net

4. As a next step, you will receive an invoice for annual membership fee. Please let us know beforehand if you would like to make payment in USD. Please transfer the fees to our bank account.

5. After payment is on our account, we will send you a membership number (Link: FAQ membership number) valid for one year and SCOT account details. 
Your company is also listed on our website. If your costumers want to see a proof of registration, they can check online at: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx if your membership is valid.

The registration code can be found in the registration guideline. Please refer to “How do we register our company as a fabric producer?”.

No, since 2021 only spinning mills will receive a certificate. You will receive a membership number valid for one year and a SCOT account. 
If your costumers want to see another proof of registration, they can check online at: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx if your membership is valid.

Please note that the first supply chain level is decisive for registration
Choose the registration guideline of your first production unit.

Example for vertical integrated companies:
Company produces and sells fabrics and garments → register as a fabric producer
Company buys cotton, sells yarns and fabrics → register as a spinning mill

Spinning Mill: buys cotton and sells yarns (Registration Guideline

Yarn Trader/Yarn Dye House: purchases and sells yarns (Registration Guideline )

Fabric Producer: purchases yarns and sells fabrics (Registration Guideline

Fabric Trader/Fabric Dye House: purchases and sells fabrics (please refer to: “Registration process: Fabric Trader/Fabric Dye House”)

Garment Producer:  purchases fabrics/yarns, produces finished products and sells it to a retailer/brand or an importer/exporter (Registration Guideline

If your company is producing fabric and garments, please register with entity “Fabric Producer”. If your company is producing fabric and yarns (plus garments), please register with entity “Spinning Mill” (Please refer to: “Registration Process: Spinning Mill).

The CmiA office will get back to you as soon as payment is on our account. Please note that payment proof from you bank will not speed up the process.

If you would like to register as a yarn Trader/Dye House, there are six steps:

1. Do you purchases and sell fabrics? If yes, please continue and read the registration guideline for fabric trader/fabric dye houses. Please note, that you will need to register as a “fabric producer” as the level of fabric trader/dye house is not yet created in SCOT.

If you have more than one supply chain level refer to “Registration process: General Questions → Which CmiA supply chain level corresponds to our company?”.

2. Register online as a fabric producer: https://scot.cottonmadeinafrica.org/users/register using the registration code provided in respective guideline: 72GR8hbP

3. When receiving the confirmation e-mail please contact the Helpdesk accordingly mail@scotsupport-dss.atlassian.net

4. As a next step, you will receive an invoice for annual membership fee. Please let us know beforehand if you wish to transfer the payment in USD. Please transfer the fees to our bank account.

5. After payment is on our account, we will send you a membership number (Link: FAQ membership number) valid for one year and SCOT account details.
Your company is also listed on our website. If your costumers want to see a proof of registration, they can check online at: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx if your membership is valid.

The registration code can be found in the registration guideline. Please refer to “How do we register as a fabric trader/fabric dye house?”.

No, since 2021 only spinning mills will receive a certificate. You will receive a membership number valid for one year and a SCOT account
If your costumers want to see another proof of registration, they can check online at: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx if your membership is valid.

Please note that the first supply chain level is decisive for registration. 
Choose the registration guideline of your first production unit.

Example for vertical integrated companies:
Company produces and sells fabrics and garments → register as a fabric producer
Company buys cotton, sells yarns and fabrics → register as a spinning mill

Spinning Mill: buys cotton and sells yarns (Registration Guideline)

Yarn Trader/Yarn Dye House: purchases and sells yarns (Registration Guideline)

Fabric Producer: purchases yarns and sells fabrics (Registration Guideline)

Fabric Trader/Fabric Dye House: purchases and sells fabrics (please refer to: “Registration process: Fabric Trader/Fabric Dye House”)

Garment Producer:  purchases fabrics/yarns, produces finished products and sells it to a retailer/brand or an importer/exporter (Registration Guideline)

If your company is producing fabric and garments, please register with entity “Fabric Producer” (please refer to: Registration Process: Fabric Producer). If your company is producing fabric and yarns (plus garments), please register with entity “Spinning Mill” (please refer to: Registration Process: Spinning Mill). 

The CmiA office will get back to you as soon as payment is on account. Please note that payment proof from you bank will not speed up the process.

If you would like to register as a garment producer, there are five steps:

1. Do you purchase fabrics/yarns, produce finished products and sell it to a retailer/brand or an importer/exporter? If yes, please continue and read the registration guideline for garment producers.

If you have more than one supply chain level refer to “Registration process: General Questions → Which CmiA supply chain level corresponds to our company?”.

2. Register online: https://scot.cottonmadeinafrica.org/users/register using the registration code provided in respective guideline

3. When receiving the confirmation e-mail please contact the Helpdesk accordinglymail@scotsupport-dss.atlassian.net

4. As a last step, we will send you your SCOT account details. Garment producers will note receive a memberhip number and don’t pay any fees.

The registration code can be found in the registration guideline. Please refer to “How do we register our company as a garment producer?”. 

No, since 2021 only spinning mills will receive a certificate. Garment producers don’t receive a membership number and don’t pay any fees.

Please note that the first supply chain level is decisive for registration. 
Choose the registration guideline of your first production unit.

Example for vertical integrated companies:
Company produces and sells fabrics externally and sells garments → register as a fabric producer
Company produces fabrics (only for internal use) and sells garments → register as a garment producer

Spinning Mill: buys cotton and sells yarns (Registration Guideline)

Yarn Trader/Yarn Dye House: purchases and sells yarns (Registration Guideline)

Fabric Producer: purchases yarns and sells fabrics (Registration Guideline)

Fabric Trader/Fabric Dye House: purchases and sells fabrics (please refer to: “Registration process: Fabric Trader/Fabric Dye House”)

Garment Producer:  purchases fabrics/yarns, produces finished products and sells it to a retailer/brand or an importer/exporter (Registration Guideline)

 

Do you buy finished products from supplier and sell them to retailers/brands? If yes, please contact the helpdesk: mail@scotsupport-dss.atlassian.net

Please inform to which retailer/brand your company is selling.
The helpdesk will provide you with further instructions.

As an importer not doing any own CmiA productions your company will not receive a CmiA membership number but only a SCOT account.

Since 2021 only spinning mills are receiving a certificate, all other entities except garment producers receive a membership number and of course enlistment in our supplier list. 
If your costumers want to see a proof of your membership, they can check online at: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx if your membership is valid. Apart from that, they will see that you are an active member in SCOT.

Please note, since 2021 only spinning mills are receiving a certificate, all other entities receive a membership number and of course enlistment in our supplier list. If your costumers want to see a proof of your membership, they can check online at: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx if your membership is valid. Apart from that, they will see that you are an active member in SCOT.

If your costumers want to see a proof of your membership, they can check online at: https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx if your membership is valid. Apart from that, they will see that you are an active member in SCOT.

Garment producers don’t receive a membeship number, but appear as active members in SCOT.

We update the list online twice a month. Therefore, please check again after some time.

If your retailer/brand already registered you in SCOT before the official launch and did not pay any fees, there will be no listing online for one year: (https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx). Please contact the helpdesk (mail@scotsupport-dss.atlassian.net) after the first year of your membership.

This happens if your retailer/brand already registered you in SCOT before the official launch. In this case there are no fees for you for the first year, but also no listing online (https://cottonmadeinafrica.org/wp-content/uploads/Spinning-Mills-Fabric-Producers-CmiA.xlsx). Please contact the helpdesk (mail@scotsupport-dss.atlassian.net) after the first year of your membership.

Garment producers don’t receive a membership and don’t pay any fees. They appear as active members in SCOT.

1. Please check correct spelling of username and password. If you are using copy / paste option, please ensure that the blank space at the beginning or end is deleted. 
2. Use the "forget password" - function at the login page.
3. Contact the SCOT helpdesk at mail@scotsupport-dss.atlassian.net

Only when all registration requirements are fulfilled (e.g. payment of registration/membership fee) the SCOT account will be approved. If registration process was finalized and you have already received your company's registration/membership number, but your login details are still missing, please check your mailbox and the spam folder. For further assistance and status of your registration, please contact SCOT helpdesk at mail@scotsupport-dss.atlassian.net.

All partners within the textile production chain participate in the CmiA Tracking System. Each entity has their own company accounts. The SCOT workflow is based on CmiA order data, which is supplied by CmiA licensing partners (retailers and brands) and is regularly uploaded to the SCOT accounts of the relevant suppliers (importers or producers). Based on these orders, all producers or traders of textiles, fabrics, or yarns must record the CmiA-related sales and purchases in the Tracking System, and every transaction must subsequently be confirmed by the business partner in question.
Cotton quantities are recorded at each production level, making it possible to calculate the exact amount of CmiA cotton demanded to fulfil each individual order placed under the CmiA Mass Balance system.
Find more information here: https://cottonmadeinafrica.org/sustainable-cotton-tracker-scot-das-cmia-tracking-system/

No, the Sustainable Cotton Tracker (SCOT) is not an order system. SCOT maintains documentation and monitoring of its Mass Balance system. To ensuring that CmiA-registered spinning mills do not sell more CmiA-labelled yarns than they have purchased CmiA cotton and to track all respective CmiA purchases and sales, the SCOT system is an additional tool for traceability and transparency. So please continue to use your existing order process. 

Please check out our website: https://cottonmadeinafrica.org/en/about-us/. If you cannot find the information here, please contact the helpdesk: mail@scotsupport-dss.atlassian.net

Most of the CmiA retail partners are producing according to the CmiA Mass Balance (MB) system. That means that CmiA cotton may be used in the normal production line of the spinning mill and does not have to be treated separately. CmiA MB yarns can be produced using any cotton available; the CmiA cotton does not have to be physically included in the yarn.

 As CmiA is NOT an ingredient standard, CmiA MB yarns can be produced by: 
-    using 100% CmiA cotton OR 
-    blending CmiA cotton with any other conventional cotton OR 
-    using 100% any other conventional cotton 

Meanwhile the spinning mill is only allowed to produce as much CmiA MB yarns as they have purchased CmiA cotton before (minus an average wastage which occurs during production from lint to yarn). The cotton yarns amount declared as CmiA MB yarns will be deducted from the quantity of CmiA cotton the spinning mill have purchased before. We are controlling the CmiA cotton balance virtually only, not in the product.

Therefore, the CmiA Mass Balance System makes it quite easy for spinning mills to implement CmiA in their production and fulfil sustainable requirements by retailer’s suppliers. Also, on further productions levels the implementation and the offer of CmiA products (yarns, fabrics, garments) is easy to realize.

You can find here a short explanation on how CmiA is working:
https://www.youtube.com/watch?v=UF3vop5dxbA&t
 

Spinning Mill - 2000 Euro per year
Fabric Producer - 1000 Euro per year
Yarn Trader/Dye House - 1000 Euro per year
Fabric Trader/Dye House - 500 Euro per year
Supplier/garment producer - no fees

For vertical integrated companies the first supply chain level is decisive.

Yes, this is possible. Please remember to use the invoice number as a reference. Otherwise, we will not be able to retrace that this payment is from your company. 

Yes. Please let us know before we issue the invoice.